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Meeting Date:
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10/22/2019 - 6:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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3. Action on a Request to Waive Administrative Policy 3.09(9)(e) and to Enter into a Contract with ADANI Systems, Inc., for Provision of X-Ray Machines and Maintenance Services
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Proposed Contract
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File Attachment:
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Background:
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The Administration is committed to maximizing safety and security for students, staff, and visitors at MPS schools. Based on this, the Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and to enter into a contract with ADANI Systems, Inc., ("ADANI") to provide X-ray machines and yearly maintenance services. X-ray machines have proven to be more efficient and effective and less intrusive than is physically searching a bag. The current process of using X-ray machines to scan bags and other items is not new.
Board funds will not be used to purchase the X-ray machines. The X-ray machines will replace current units that are old and nearing their expiration dates.
Contractor was chosen pursuant to RFB 5779, which closed on July 18, 2019. The contract will run from November 1, 2019, through October 31, 2020, (the “Initial Term”) with four additional one-year options to extend upon mutual agreement.
The total cost of the contract in the Initial Term will not exceed $217,600.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment.
OGA-0-S-WK0-SA-ECTS = $217,600
ADANI Systems, Inc.
PRIME CONTRACTOR INFORMATION
Certified HUB Contractor? ……………………….No
Total # of Employees ………………………….18
Total # of Minorities …………………………..3
Total # of Women ……………………………..3
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value …………………………………………….0
STUDENT ENGAGEMENT (hours per 12-month contract)
Paid Student Employment-Hour Commitment: 300
Student Career-Awareness Commitment: 10
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Implementation and Assessment Plan
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Upon approval by the Board, the contract will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the contract with ADANI Systems, Inc., as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Christopher Hauser - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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