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Meeting Date:
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9/17/2019 - 6:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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9. Action on Request to Waive Administrative Policy 3.09(9)(e) and to Extend a Contract with Gallagher Bassett Services, Inc., for Third-Party Administration of the District's Self-Insured Workers' Compensation Program
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Original Contract and Proposed Extension
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and to extend a contract with Gallagher Bassett Services, Inc., (“Gallagher Bassett”) for third-party administration of the District’s self-insured workers’ compensation program.
In 2015, a Request for Proposal (RFP) was issued for the third-party administration of the District’s self-insured workers’ compensation program. At the conclusion of the RFP process, Gallagher Bassett was selected as the awardee. In September 2016, the Board authorized a three-year contract with Gallagher Bassett, with two one-year options to extend.
While in discussions with Gallagher Bassett to use the first one-year extension, the Administration was able to negotiate better pricing upon the agreement of a three-year extension. Considering the quality of services received and the overall satisfaction which the Administration has with Gallagher Bassett’s performance, the Administration believes a three-year extension is an ideal option for the District.
As such, the Administration is requesting a waiver of the three-year term limit of Administrative Policy 3.09 to extend the current contract with Gallagher Bassett for an additional three-year term. This contract extension will run from October 1, 2019, through October 1, 2022. The cost of each extension year will not exceed $250,000, and the total cost of the three-year extension term will not exceed $750,000.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment.
INJ-0-0-DIJ-DW-EWCM..........$750,000
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in this item.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with Gallagher Bassett Services, Inc., as set forth in this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Christopher Hauser - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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