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Meeting Date:
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7/25/2019 - 6:30 PM
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Category:
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Regular Items of Business
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Type:
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Action
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Subject:
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16. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend the Current Contract with Gallagher Bassett Services, Inc., for Third-Party Administration of the District’s Self-Insured Workers’ Compensation Program
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend the Current Contract with Gallagher Bassett Services, Inc., for Third-Party Administration of the District’s Self-Insured Workers’ Compensation Program
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limits of Administrative Policy 3.09(9)(e) and extend its current contract with Gallagher Bassett Services, Inc. (“Gallagher Bassett”) for third-party administration of the district’s workers’ compensation program.
This vendor was chosen pursuant to RFP 926. On September 29, 2016, the Board approved the contract with Gallagher Bassett for an initial three-year term with the option to renew for two successive one-year terms. The Board authorized the initial three-year term to commence on July 1, 2016 and expire on June 30, 2019. However, the executed contract with Gallagher Bassett has the initial term commencing on October 1, 2016 and expiring on September 30, 2019. In the spirit of full transparency, the Administration is notifying the Board of this discrepancy and seeking authorization to extend the initial term of the Gallagher Bassett contract through September 30, 2019 with the two optional one-year renewal terms running October 1, 2019 – September 30, 2020 and October 1, 2020 – September 30, 2021. In the event the Administration seeks to exercise the renewal options, the Administration will return to the Board for authorization to do so.
When the Board approved the contract with Gallagher Bassett it authorized expenditures up to $1,500,000.00. The Administration is not requesting any increase in the funds allocated to the initial term of this contract.
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Fiscal Impact Statement:
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There shall be no fiscal impact associated with this extension due to funds that were previously approved by the Board remaining on this contract.
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in this item.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with Gallagher Bassett Services, Inc., as set forth in this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Christopher Hauser - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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