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Meeting Date:
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7/25/2019 - 6:30 PM
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Category:
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Regular Items of Business
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Type:
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Action
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Subject:
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22. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Blanket Contract with Boelter, LLC for Food Service Equipment
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Blanket Contract with Boelter, LLC for Food Service Equipment
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and extend a blanket contract with Boelter, LLC ("Boelter"), to provide various types of food service equipment to those school cafeterias determined by the School Nutrition Service Department to be in need of replacement equipment.
This extension will allow services to continue effective August 1, 2019 to align with the beginning of the 2019-20 school year while a new RFB is being completed. It is anticipated that the results of the new RFB will be presented to the board in September.
Boelter was chosen pursuant to RFB 5721. The original blanket contract provided for a term of three years.
The waiver of Administrative Policy 3.09(9)(e) is being sought as a result of the three-year maximum contract term being surpassed by exercising a first, one-year option on the blanket contract.
The contract extension will run from August 1, 2019 through September 30, 2019. No additional funds will be extended for this extension.
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Fiscal Impact Statement:
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There shall be no fiscal impact associated with this extension due to funds that were previously approved by the Board remaining on this contract.
Boelter, LLC
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value …………………………………………….N/A
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 0 HOURS/12-mo contract
Student Career Awareness Commitment: 0 HOURS/12-mo contract
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with Boelter, LLC, as set forth in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Christopher Hauser - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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