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Meeting Date:
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6/27/2019 - 6:30 PM
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Category:
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Report of the Committee on Accountability, Finance, and Personnel
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Type:
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Action
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Subject:
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18. Action on Request to Waive Administrative Policy 3.09(9)(e) and Enter into a Blanket Contract with Virtucom, Inc., for MS-Windows Based Computers
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Enter into a Blanket Contract with Virtucom, Inc., for MS-Windows Based Computers: Award Letter
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limits of Administrative Policy 3.09(9)(e) and enter into a blanket contract with Virtucom, Inc., (“Virtucom”) to provide MS-Windows based computers to all MPS schools and departments. Virtucom will be used to deliver staff and student laptop and desktop computers for use throughout the District. A waiver of the three year contract term limit under Administrative Policy 3.09(9)(e) is being sought due to the extensive process and review that is required during the solicitation phase for these products.
These devices will be used by staff and students for various educational needs including PLTW coursework, graphics and multimedia instruction, business application instruction, programming and coding, point-of-sale equipment for food sales, classroom teacher functions as well as administrative and clerical needs.
The contractor was chosen pursuant to RFP 5769, which closed on February 27, 2019. The contract will run from July 1, 2019 through June 30, 2024, (the “Initial Term”), with two additional one-year options to extend if certain performance metrics incorporated into the contract are met.
The total cost of the contract in the Initial Term will not exceed $15,000,000.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment.
Budget code varies by purchasing location = $15,000,000
Virtucom, Inc.
PRIME CONTRACTOR INFORMATION
Certified HUB Contractor? ……………………….NO
Total # of Employees ………………………….125
Total # of Minorities …………………………..77
Total # of Women ……………………………..27
HUB PARTICIPATION
Required ……………………………………………NA
Proposed ……………………………………………NA
$ Value …………………………………………….NA
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 300 HOURS/12-mo contract
Student Career Awareness Commitment: 10 HOURS/12-mo contract
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Implementation and Assessment Plan
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Upon approval by the Board, the will begin as indicated in the attachments.
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Recommendation:
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Your Committee recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the blanket contract with Virtucom, Inc., as set forth in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
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