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Meeting Date:
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7/26/2018 - 6:30 PM
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Category:
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Regular Items of Business
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Type:
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Action
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Subject:
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14. Action on the Award of Contracts for the Partnership for the Arts and Humanities
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on the Award of Contracts for the Partnership for the Arts and Humanities: Proposed Contract Template and Supporting Documents
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File Attachment:
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Background:
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The Milwaukee Public Schools Partnership for the Arts & Humanities is an annual allocation of 1.5 million dollars from the Extension Fund that supports after-school, weekend, and summer arts and humanities-related programs for city of Milwaukee children, youth, and families.
The goals of the Partnership for the Arts & Humanities program are as follows:
1) Increase access to arts and/or humanities experiences for all city of Milwaukee children, youth, and families;
2) Strengthen existing and establish new community partnerships that motivate students to higher levels of academic and social-emotional achievement;
3) Build the collective capacity of community-based organizations to effectively serve children, youth and families.
Since the 2006-2007 school year, the Milwaukee Board of School Directors has approved 449 contracts with community-based organizations to provide arts and humanities-related programming during out of school time. These programs are vetted by the Administration through a rigorous application process:
1) Applicants complete an eligibility check and application form, which includes the following sections: needs assessment, demographic information, project description, culturally responsive practices, program quality, staffing, partner information, project setting, expected outcome, budget, and matching funds.
2) Administration facilitates an application review process by which a panel of MPS staff and community members with expertise in the arts, humanities, education, and youth development reviews and rates applications based on a detailed rubric. New this year, student representation has been added to the review panel to incorporate youth voice. As a result of a full day deliberation, funding recommendations are determined.
The Administration communicated application guidelines and eligibility criteria to schools, community organizations, and individuals via the Superintendent’s Thursday Updates, local listservs, and Constant Contact e-mail service. Information was also accessible online at www.MilwaukeeRecreation.net/ArtsAndHumanities. As additional support, the Administration offered informational sessions and a technical assistance workshop for prospective applicants. This year, 56 proposals were received in comparison to 49 proposals in 2017. Funding requests total $2,817,212 in 2018 in comparison to $2,462,603 in 2017.
The Administration recommends entering into contracts with 47 community-based organizations totaling $1,437,299. The programs led by these organizations will serve a projected 20,200 unduplicated children, youth and family members between September 2018 and August 2019. Collectively, these organizations have secured more than 3 million dollars in cash and in-kind matching support for the same or similar programming.
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Fiscal Impact Statement:
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This item authorizes expenditures in the amount of $1,437,299
CSV-0-0-ART-RC-ECTS (Extension Fund – Arts and Humanities)
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Implementation and Assessment Plan
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Upon Board approval, the Administration will enter into contracts with 47 community-based organizations to provide arts and humanities programming throughout the city of Milwaukee.
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Recommendation:
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The Administration recommends that the Board approve the Partnership for the Arts and Humanities contract as listed in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Lynn Greb - Senior Director
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Signed By:
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Thomas Conjurski - Chief Financial Officer
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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