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Meeting Date:
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7/26/2018 - 6:30 PM
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Category:
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Regular Items of Business
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Type:
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Action
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Subject:
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7. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Blanket Contract with Alpha Baking Company, Inc., for Bakery Products
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Blanket Contract with Alpha Baking Company, Inc., for Bakery Products: Proposed Extension and Supporting Documents
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and extend a blanket contract with Alpha Baking Company, Inc. (“Alpha Baking”) to provide bakery items to all MPS school cafeterias for the school nutrition program.
This blanket contract covers: hamburger buns, hot dog buns, dinner rolls, deli buns,
1 oz. bread sticks, 2 oz. bread sticks and Pullman loaves.
This one-year extension will allow services to continue effective August 31, 2018 to align with the beginning of the 2018-19 school year, while a new RFB is issued for the following school year.
The contractor was chosen pursuant to RFB 5723. The original blanket contract was for a one-year term, and provided for two one-year options upon written mutual consent and board approval. The waiver of Administrative Policy 3.09(9)(e) to extend the blanket contract is being sought as a result of the three-year maximum contract term being surpassed by exercising a third, one-year option on the blanket contract.
The contract extension will run from August 31, 2018 through August 30, 2019. The total cost of the blanket contract in the extension year will not exceed $500,000.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment.
LNC-0-0-LNH-XX-EFOD = $500,000
Alpha Baking Company, Inc.
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value …………………………………………….N/A
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 0 HOURS/12-mo contract
Student Career Awareness Commitment: 0 HOURS/12-mo contract
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with Alpha Baking Company, Inc. as set forth in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Thomas Conjurski - Chief Financial Officer
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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