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Meeting Date:
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4/10/2018 - 6:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Info
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Subject:
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2. Report with Possible Action on FY19 Strategic Planning & Budget Development
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Strategic Plan Compatibility Statement:
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Goal 1 Academic Achievement Goal 2 Student, Family and Community Engagement Goal 3 Effective and Efficient Operations
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Attachments
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File Attachment:
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Background:
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The following is an update on the FY19 Proposed Budget activities.
On January 25, 2018, the Board approved the following FY19 budget parameters to:
• Be prepared based on adopted State budget; specifically, no annual increase in the per-pupil revenue limit for school districts;
• Maximize the revenue limit;
• Identify necessary spending reductions to fund raises for employees, and that those raises and budget considerations start in the classroom;
• Identify necessary spending reductions to allocate funds to schools in a manner that preserves or decreases class size;
• Identify necessary spending reductions to maintain a balanced budget;
• Consider all departments for possible reductions to balance the district’s budget; and
• Expedite the Road to 15 from a five-year process to a three-year process.
School budget carousels were held in January and February to gather input from school communities.
Board budget parameters and feedback from the school budget carousels informed multi-phase modeling that was conducted by the Offices of Academics, Finance, Innovation & Information and School Administration.
Regional teams met in February to review school allocations before they were finalized to ensure that available resources are aligned to address student needs.
At the March 7, 2018, Principal Leadership Institute, the Chief Financial Officer presented an overview of the budget process, objectives, proposed budget changes/assumptions, deliverables and key dates to school leaders. School leaders also received their detailed budgets and attended regional breakout sessions to work with Financial Planning and Budget Services staff, regional superintendents and operations managers, instructional leadership directors, special services regional managers and HR staffing specialists. The objectives set forth at the regional breakout sessions included a detailed review of school budgets, programming, class sizes, staffing, and opportunities to raise applicable budget concerns.
Throughout March, the Financial Planning and Budget Services team worked closely with school leadership on budget development and individualized support.
Principals submitted school budgets to the Office of Finance on March 21, 2018. Regional teams met again on March 23, 2018, to gather feedback from school leaders on resource and staffing needs.
School Engagement Councils have until April 13, 2018, to provide budget feedback to help inform the Superintendent’s FY19 Proposed Budget.
April meetings will be conducted with the Superintendent and the MPS Chief Officers to identify school leadership resource needs and strategies for closing the budget gap.
Upcoming FY19 Proposed Budget activities and key dates are as follows (subject to change).
April 25, 2018
• FY19 Proposed Budget Books and flash drives provided to the Board
April 27, 2018
• Superintendent’s FY19 Proposed Budget released online
May 3, 2018
• Strategic Planning and Budget Committee (SPB) meets on the FY19 Proposed Budget and hears public testimony
May 9, 2018
• Proposed budget and public hearing notice published in newspaper, parent companion guide and budget overview presentation released
May 15, 2018
• Strategic Planning and Budget Committee (SPB) reviews the FY19 Proposed Budget, hears public testimony, and considers proposed amendments and proposed budget
May 29, 2018
• Board meeting to consider any proposed amendments and the Superintendent’s 2018-2019 Proposed Budget
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Fiscal Impact Statement:
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This item does not authorize expenditures.
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Implementation and Assessment Plan
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Recommendation:
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Approvals:
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Recommended By:
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Signed By:
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Thomas Conjurski - Chief Financial Officer
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Signed By:
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Dr. Darienne Driver - Superintendent
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