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Meeting Date:
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4/19/2018 - 6:30 PM
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Category:
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Regular Items of Business
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Type:
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Action
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Subject:
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8. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend Three Contracts for Specialized Needs Transportation Services
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend Three Contracts for Specialized Needs Transportation Services: Proposed Extensions and Supporting Documents
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and extend contracts with the following contractors for specialized needs transportation services: Dairyland Buses, Inc.; First Student, Inc.; and Lakeside Buses of Wisconsin, Inc.
These vendors were all chosen pursuant to RFP 879. The original contracts provided for two one-year options to extend which have been exercised. The additional extension term is needed for two reasons: 1) to keep these specialty contracts separate from the regular school day-bussing contracts as issuing these RFPs and finalizing the multitude of contracts resulting therefrom at the same time is overly burdensome; and 2) to ensure that adequate wheelchair and early childhood services are available for the FY18 summer session and FY19 school year. The Administration anticipates issuing a RFP for these services in fall 2018.
Each contract extension will run from July 1, 2018 through June 30, 2019. The total cost of the contracts in this extension year will not exceed $7,361,200.
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Fiscal Impact Statement:
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Dairyland Buses, Inc. = $2,190,500
First Student, Inc. = $3,740,200
Lakeside Buses of Wisconsin, Inc. = $1,430,500
TCS-0-0-TRS-DW-EPPT $830,400
RST-0-0-TRS-DW-EPPT $4,230,700
TPH-0-0-TRS-DW-EPPT $2,300,100
Dairyland Buses, Inc.
PRIME CONTRACTOR INFORMATION
Certified HUB Vendor? ………………………No
Total # of Employees …………………………165
Total # of Minorities …………………………163
Total # of Women ……………………………125
HUB PARTICIPATION
Required ………………………………………5%
Proposed ………………………………………5%
$ Value ……………………………………NG
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 300 HOURS/12-mo contract
Student Career Awareness Commitment: 10 HOURS/12-mo contract
First Student, Inc.
PRIME CONTRACTOR INFORMATION
Certified HUB Vendor? ………………………No
Total # of Employees …………………………61,000
Total # of Minorities …………………………24,101
Total # of Women ……………………………30,195
HUB PARTICIPATION
Required ………………………………………5%
Proposed ………………………………………5%
$ Value ………………………………………$830,000
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 300 HOURS/12-mo contract
Student Career Awareness Commitment: 10 HOURS/12-mo contract
Lakeside Buses of Wisconsin, Inc.
PRIME CONTRACTOR INFORMATION
Certified HUB Vendor? ………………………No
Total # of Employees …………………………287
Total # of Minorities …………………………273
Total # of Women ……………………………189
HUB PARTICIPATION
Required ………………………………………5%
Proposed ………………………………………5%
$ Value ……………………………………NG
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 300 HOURS/12-mo contract
Student Career Awareness Commitment: 10 HOURS/12-mo contract
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Implementation and Assessment Plan
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Upon approval by the Board, the extensions will begin as indicated in the attachments.
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Recommendation:
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The Administration recommends that the Board authorize the waiver and extensions as set forth in this item.
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Approvals:
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Recommended By:
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Signed By:
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Kari H. Race - Procurement Supervisor II
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Signed By:
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Aaron Konkol - Director I, Procurement and Risk Management
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Signed By:
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Thomas Conjurski - Chief Financial Officer
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Dr. Darienne Driver - Superintendent
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