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Meeting Date:
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3/22/2018 - 6:30 PM
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Category:
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Report of the Committee on Accountability, Finance, and Personnel
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Type:
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Action
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Subject:
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11. Action on a Request to Waive Administrative Policy 3.09(9)(e) and Contract with Frontier Communications of America, Inc. for a Telephone System
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Proposed Contract
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and enter into a contract with Frontier Communications of America, Inc. ("Frontier") for the District-wide telephone system. Frontier will design, configure and install a premised-based, fully-managed Voice over IP (VoIP) phone system to support all MPS locations.
The District's current analog telephone system, approximately 20 years old, is no longer supportable. The new VoIP telephone system, which utilizes the existing wide area network, will be easier to install, configure and maintain. It will allow all MPS schools and departments to access telephone services necessary for internal and external communications while improving management of location-based E911 services to enhance safety.
Frontier was chosen pursuant to RFP 972, which closed on February 1, 2018. The contract will run five years from April 1, 2018 through March 31, 2023 (the “Initial Term”),with the possibility of two one-year extensions upon mutual agreement of the parties.
The total cost of the contract in the Initial Term will not exceed $4,704,333.93.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment.
TSV-0-0-TLN-DW-ENCQ (Technology - Non-Capital Equipment) = $4,704,333.93
Frontier Communications of America, Inc.
PRIME CONTRACTOR INFORMATION
Certified HUB Contractor? ………………………No
Total # of Employees …………………………24,000
Total # of Minorities …………………………6,700
Total # of Women ……………………………7,030
HUB PARTICIPATION
Required ……………………………………………1%
Proposed ……………………………………………4%
$ Value ……………………………………………$200,000.00
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 400 HOURS/12-mo contract
Student Career Awareness Commitment: 10 HOURS/12-mo contract
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Implementation and Assessment Plan
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Upon approval by the Board, the contract will begin as indicated in the attachment.
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Recommendation:
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Your Committee recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the contract as set forth in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
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