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Meeting Date:
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12/21/2017 - 6:30 PM
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Category:
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Report of the Committee on Accountability, Finance, and Personnel
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Type:
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Action
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Subject:
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7. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Blanket Agreement with Paragon Development Systems, Inc. for Computers
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Blanket Agreement with Paragon Development Systems, Inc. for Computers: Supporting Documents
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year-term limit of Administrative Policy 3.09(9)(e) and extend the blanket agreement with Paragon Development Systems, Inc. to provide Windows-based computers to all MPS schools and departments.
This vendor was chosen pursuant to RFB 5600. The original blanket agreement was authorized by the Board in November of 2011 for a five-year initial term with the option to extend for up to two additional one-year terms, the first of which was authorized by the Board in December of 2016. This will be the final additional one-year term.
Originally authorized for an estimated spend of $21M over all seven possible contract years, the Administration returned to the Board in July of 2013 to request additional funds. At that time, the amount authorized against the blanket agreement was increased to $33M. Of those funds, approximately $8.5M remains available, mainly given the shift from large-scale computer purchases for classrooms from these products to Chromebooks. As such, the Administration is not requesting any increase in funds.
This final extension term will run from February 13, 2018 through February 12, 2019.
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Fiscal Impact Statement:
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There is no fiscal impact associated with this item.
Paragon Development Systems, Inc.
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value …………………………………………….N/A
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 0 HOURS/12-mo contract
Student Career Awareness Commitment: 0 HOURS/12-mo contract
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in the attachment.
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Recommendation:
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Your Committee recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension as set forth in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
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