Agenda Item
Meeting Date: 8/17/2017 - 6:30 PM
Type: Action
Subject: 3. Action on a Request to Revise Administrative Policy 9.11, School Governance Councils, and Create an Administrative Procedure 9.11, School Advisory Councils
Strategic Plan Compatibility Statement:
Goal 2
Student, Family and Community Engagement
Policy: Admin Policy 9.11 - School Engagement Councils
Attachments: Attached are the following documents:
Final Administrative Policy 9.11 Revisions
Final Administrative Policy 9.11 Clean Version
Final Administrative Procedures 9.11
File Attachment:
FINAL Administrative_Policy_09_11 Clean Version.pdf
FINAL Administrative_Policy_09_11 REVISIONS.pdf
FINAL Administrative_Procedures_09_11.pdf
Background: On June 29, 2006, the Board approved revisions to Administrative Policy 9.11, School Governance Councils. Schools have operated under these policy requirements for the past 11 years, working to incorporate viewpoints from various stakeholder groups in school decision making.

The revisions in this item are proposed in an effort to simplify the policy and to create a new accompanying procedure to assist schools in a standard of care for implementation of councils.

The feedback process on revisions took place for over a year, starting with parent coordinators sharing feedback on behalf of families. Then discussions were held directly with family representatives at a full District Advisory Council meeting after they had a month to review with families at their schools. A focus group of school leaders and community members was pulled together for their insight, and relevant Central Services departments had an opportunity to provide feedback.

The resulting recommendations and newly created procedure are intended to set a minimum standard of care, while allowing for school-by-school individualization as appropriate.

As contained in the attached revisions and newly created procedure, the Superintendent will designate a designee responsible for oversight of the councils' operations and for ensuring the minimum standard of care. The district's Family and Community Engagement Specialist will serve in this role.

This policy and procedure work to facilitate collective impact at each school by making it easier to engage key stakeholders in collaborative decision making.
Fiscal Impact Statement: This item has no fiscal impact.
Implementation and Assessment Plan Upon approval by the Board, the Office of Board Governance will publish the revised policy and newly created procedure. The Administration will implement professional development and training on the new policy and procedure for school leaders, parent coordinators, and family leaders, as well as put in place accountability systems to ensure that a minimum standard of care is met across the district.
Recommendation: The recommendation is that the Board determine how it wishes to proceed with this item.
Recommended By:
Signed By:
Jacqueline M. Mann, Ph.D. - Board Clerk/Director