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Meeting Date:
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7/27/2017 - 6:30 PM
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Category:
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Regular Items of Business
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Type:
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Action
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Subject:
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15. Action on the Award of Contracts for the Partnership for the Arts & Humanities
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on the Award of Contracts for the Partnership for the Arts & Humanities: Supporting Documents
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File Attachment:
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Background:
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The Administration is requesting authorization to enter into contracts with 40 separate community-based organizations to provide arts-and-humanities programs during the 2017-18 school year and summer.
Due to changes to the school year calendar and additional contract-approval steps, this request is going before the Board in July instead of September. Contracts will start one month earlier and provide youth with an additional month of programming.
The MPS Partnership for the Arts & Humanities is celebrating its 11th year of supporting community-based organizations in providing high-quality afterschool, weekend, and summer arts and humanities experiences for City of Milwaukee children, youth, and families. Since the 2006-07 school year, the Partnership for the Arts & Humanities has partnered with 78 different organizations and reached approximately 320,000 students and family members.
Through a dollar-for-dollar matching requirement, the Partnership for the Arts & Humanities encourages organizations and schools to seek out additional resources (via monetary and/or in-kind support) to provide similar programming during the regular school day. The matching requirement maximizes resources for arts and humanities programs and builds a network of partnerships among schools, community organizations, and the philanthropic community.
The goals for the Partnership for the Arts & Humanities funding are as follows:
— Increase access to arts and/or humanities experiences for all City of Milwaukee children, youth, and families;
— Strengthen existing and establish new community partnerships that motivate students to higher levels of academic and social emotional achievement;
— Build the collective capacity of community-based organizations to effectively serve children, youth, and families.
The Administration established and communicated the 2017-18 application guidelines and eligibility criteria to schools, community organizations, and individuals via the Superintendent’s Thursday Updates, local listservs, newsletters, and a Constant Contact e-mail service. Information was also accessible online at http://www.MilwaukeeRecreation.net/ArtsAndHumanities.
After a rigorous application process, 49 proposals were received requesting a total of $2,462,603. A review panel comprising four MPS district staff and four community members with expertise in the arts, humanities, education, youth development, afterschool programs, and program evaluation reviewed and evaluated proposals based on a detailed rubric. They also participated in a full-day deliberation in which all applications were discussed and allocation recommendations were made.
The review panel and Administration are making a recommendation to enter into contracts with 40 community-based organizations totaling $1,383,083. The programs led by these organizations will serve an estimated 20,000 children, youth, and family members between September 2017 and August 2018. These organizations have secured over two million dollars in monetary and in-kind matching support for the same or similar programming.
Attached is a list of recommended awardees with their respective contract amounts.
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Fiscal Impact Statement:
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This item authorizes expenditures in the amount of $1,383,083 to support arts and humanities programs which are to be implemented outside the regular school day during the 2017-18 school year and summer of 2018. The funds are available in budget code CSV-0-0-ART-RC-ECTS (Extension Fund – Arts and Humanities – Contract Services). Although contracts extend into summer 2018, all contracts are budgeted in FY18.
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Implementation and Assessment Plan
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Upon approval by the Board, the contracts will begin as indicated in the attachments.
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Recommendation:
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The Administration recommends that the Board authorize the contracts as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Kari H. Race - Procurement Supervisor II
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Signed By:
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Lynn Greb - Senior Director
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Signed By:
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Wendell Willis - Director, MPS Foundation
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Signed By:
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Dr. Darienne Driver - Superintendent
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