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Meeting Date:
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6/22/2017 - 5:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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7. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract for the Administration of Gym Memberships
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract for Gym Membership Administration: Proposed Extension and Supporting Documents
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year-term limit requirements of Administrative Policy 3.09(9)(e) and extend the contract with Healthy Contributions LLC for administration of gym memberships. This contractor facilitates and administers the gym-reimbursement benefit for all eligible employees and spouses.
This program helps MPS encourage our employees and their spouses to engage in physical activity through providing a monthly financial reimbursement based on gym attendance of at least 12 visits per month.
This contractor was chosen pursuant to RFP 866. The original contract provided for two one-year options to extend. MPS is exercising a third option year for the contract in order to ensure continuity of services.
This contract extension will run from July 1, 2017, through June 30, 2018. The total cost of the contract in this extension year will not exceed $120,000.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachments.
DWC-0-0-EMB-DW-EMDI, (Employee Benefits) = $120,000
Healthy Contributions LLC
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value …………………………………………….N/A
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 0 HOURS/12-mo contract
Student Career Awareness Commitment: 0 HOURS/12-mo contract
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in the attachments.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with Healthy Contributions LLC as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Kari H. Race - Procurement Supervisor II
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Signed By:
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Shannon Gordon - Senior Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Dr. Darienne Driver - Superintendent
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