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Meeting Date:
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5/4/2017 - 7:30 PM
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Category:
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Items of Business
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Type:
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Action
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Subject:
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2. Action on Request to Waive Administrative Policy 3.09(7)(b)5 and to Enter a Contract for Strategic Consulting Services with Education Resources Strategies, Inc. (ERS)
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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ERS Contract and Powerpoint
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the competitive-bidding requirements of Administrative Policy 3.09(7)(b)5 to contract with Education Resource Strategies, Inc., (ERS) for strategic consulting services. ERS is a nationally-recognized non-profit that performs analysis of school districts’ spending and has done this work, with great success, in comparable districts. ERS was identified as an appropriate partner for this project; however, given the aggressive timeline for this project, an RFP was unable to be timely developed. As such, the waiver of Administrative Policy 3.09(7)(b)5 is requested.
This contract is for the first phase of a possible two-phase project. The first phase will encompass six months of a “deep dive” analysis into the District’s overall financial situation, with an aim towards comparing MPS’s spend against comparable districts across the country and identifying opportunities for changes in spending patterns. This phase will also encompass an analysis of the Office of Human Resources, with a specific goal of developing a strategy for restructuring teacher compensation and new hires.
The contract will run from April 21, 2017, through October 31, 2017. The total cost of the work performed in this phase will not exceed $350,000. ERS has secured funding, in the amount of $150,000, from national partners The Charles and Lynn Schusterman Family Foundation, the Noyce Foundation, and the Carnegie Corporation of New York to support pieces of its work with the District. Therefore, the total cost to the District will not exceed $200,000.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachments.
HXP-0-0-SSF-DW-ECTS = $200,000
HUB PARTICIPATION
Required ……………………………………………15%
Proposed ……………………………………………NG
$ Value ……………………………………………$30,000
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 200 HOURS/6-mo contract
Student Career Awareness Commitment: 10 HOURS/6-mo contract
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Implementation and Assessment Plan
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Upon approval by the Board, the contract will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(7)(b)5 and approve the professional services contract with Education Resource Strategies, Inc., (ERS) for strategic consulting services, as set forth in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Kari H. Race - Procurement Supervisor II
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Signed By:
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Gerald Pace - CFO
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Dr. Darienne Driver - Superintendent
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