Agenda Item
Meeting Date: 4/18/2017 - 6:30 PM
Category: ITEMS OF BUSINESS
Type: Action
Subject: 9. Action on Request to Waive Administrative Policy 3.09(9)(e) and to Enter into a Blanket Contract with SimplexGrinnell, LP, for Surveillance System Components and Installation
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Policy: Admin Policy 3.09 - Purchasing and Bidding Requirements
Attachments: Action on Request to Waive Administrative Policy 3.09(9)(e) and Enter into a Blanket Contract for Surveillance System Components and Installation: Proposed Contract
File Attachment:
1. B0001266 - SimplexGrinnell, LP.pdf
Background: The Administration is requesting authorization to waive the three-year-term limit of Administrative Policy 3.09(9)(e) and to enter into a blanket contract with SimplexGrinnell, LP, to provide video surveillance system components and installation to all MPS schools and buildings.

SimplexGrinnell, LP, will assist MPS in the design, installation, and configuration of an enterprise-wide IP-based video surveillance system and associated components, including video-recording devices, cameras, video monitors, and video management software. SimplexGrinnell, LP, will also provide MPS with ongoing support and maintenance of equipment installed pursuant to this blanket contract.

This vendor was chosen pursuant to RFP 931. The Administration is requesting a waiver of Administrative Policy 3.09(9)(e) to allow for the possibility of a contract term longer than three years. This blanket contract will run from May 1, 2017, through April 30, 2020, (the “Initial Term”) with two additional one-year options for extension. The Administration will return to the Board to request authorization for each extension. The total cost of the goods/services purchased will not exceed $3,300,000 during the Initial Term of the blanket contract.
Fiscal Impact Statement: This item authorizes expenditures as indicated in the attachments.

Budget code varies by location = $3,300,000

SimplexGrinnell, LP
PRIME CONTRACTOR INFORMATION
Certified HUB Vendor? ……………………….No
Total # of Employees ………………………….10,000
Total # of Minorities …………………………..1,500
Total # of Women ……………………………..2,000
HUB PARTICIPATION
Required ………………………………………5%
Proposed ………………………………………5.8%
$ Value ……………………………………...$193,350
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 1200 HOURS/36-mo contract
Student Career Awareness Commitment: 30 HOURS/36-mo contract
Implementation and Assessment Plan Upon approval by the Board, the contract will begin as indicated in the attachments.
Recommendation: The Administration recommends that the Board authorize the waiver to Administrative Policy 3.09(9)(e) and approve the professional services blanket contract with SimplexGrinnell, LP, as set forth in the attachment to this item.
Approvals:
Recommended By:
Signed By:
Kari H. Race - Procurement Supervisor II
Signed By:
Gerald Pace - CFO
Signed By:
Regina Flores - Equal Opportunity Program Coordinator
Signed By:
Dr. Darienne Driver - Superintendent