Agenda Item
Meeting Date: 4/18/2017 - 6:30 PM
Category: ITEMS OF BUSINESS
Type: Action
Subject: 8. Action on the Award of Summer Contracts for 21st Century Summer Community Learning Centers (CLCs)
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Policy: Admin Policy 3.09 - Purchasing and Bidding Requirements
Attachments: Overview of Action on the Award of Summer Contracts for 21st Century Community Learning Centers: Proposed Contract and Supporting Documents
File Attachment:
1. Summer CLC 2017 Board Item.pdf
2. Summer Contract 2017 Template.pdf
Background: The Administration is requesting authorization to enter into contracts with nine community-based organizations to provide comprehensive summer learning programs for 46 elementary-, middle-, and high-school 21st Century Community Learning Centers (CLCs). These vendors will be used to facilitate academic- and recreation-enrichment programming to an estimated 8,000 youth throughout the City of Milwaukee.

The Summer CLC program provides opportunities for youth to be engaged and safe throughout the summer. This collaboration among MPS Office of Extended Learning, School Nutrition Services, and Milwaukee-area community-based organizations exposes youth to academic supports as well as engaging enrichment activities. Participating students are provided healthful and nutritious meals on a daily basis. Dependent on the respective programs’ times, a combination of breakfast, lunch, and dinner are offered at all locations.

Contract awards for CLCs in elementary/K-8 schools with a Summer Academy are funded at $30,000, awards for elementary/K-8 CLCs without Summer Academy programming will be funded at $35,000, and contracts for middle- and high-school CLCs are allocated at $25,000. The contract awards for CLCs located in facilities designated as Summer Academy “Super Sites” are set at $80,000, given the expected high number of participants.

Each contract will run from June 19, 2017, through August 31, 2017. The total cost of the contracts will not exceed $1,655,000.

Attached is a list of vendors who will serve as the lead agency at each site, with their respective contract amounts.
Fiscal Impact Statement: This item authorizes expenditures as indicated in the attachments.

CSV-0-0-CNR-XX-ECTS = $1,655,000 (location code varies)
Implementation and Assessment Plan Upon approval by the Board, the contracts will begin as indicated in the attachments.
Recommendation: The Administration recommends that the Board authorize the contracts for 21st Century Summer Community Learning Centers as set forth in the attachments to this item.
Approvals:
Recommended By:
Signed By:
Leila Sadoughian - Procurement Services Specialist
Signed By:
Lynn Greb - Senior Director
Signed By:
Wendell Willis - Chief Operations Officer
Signed By:
Dr. Darienne Driver - Superintendent