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Meeting Date:
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3/30/2017 - 6:30 PM
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Category:
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Report of the Committee on Accountability, Finance, and Personnel
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Type:
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Action
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Subject:
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8. Action on a Request to Waive Administrative Policy 3.09(18) to Issue a Request for Bid for School Uniforms
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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File Attachment:
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Background:
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On February 23, 2017, the Board approved revisions to Administrative Policy and Procedure 8.20 regarding the student dress code. In accordance with procedure 8.20(2)(b), the Department of Procurement & Risk Management is developing a Request for Information (RFI) that will identify inexpensive uniform components and area establishments that can provide these components to MPS families. Once identified, Procurement & Risk Management will make this list available to all schools and the public to aid in any uniform purchases. Administrative Policy 3.09 will not apply to those purchases made directly by MPS families.
As identified to the Board, in conjunction with the implementation of this revised policy and procedure, each school that does not opt out of the uniform policy will be provided $20 per student to fund the purchase of one uniform outfit per student. Therefore, a Request for Bid (RFB) is in development to identify vendors from which schools can make this one-time purchase of uniforms for their students. Because these purchases will be made by schools, Administrative Policy 3.09 will apply.
Administrative Policy 3.09(18) requires that any RFB for apparel contain a requirement that each respondent provide signed affidavits which identify the hourly wages of persons working at the facilities in which each item of apparel is manufactured so that MPS can identify whether each item is being manufactured by a “responsible manufacturer.” In January of this year, the Administration requested, and the Board granted, a waiver of this policy to reissue a RFB for school safety uniforms, given that there were no responsive vendors to the original RFB.
The Administration now requests, for the same reasons, that the Board waive the requirements of Policy 3.09(18) so that a RFB for school uniforms can be issued without those requirements. It is anticipated that, if the requirements of Policy 3.09(18) are waived, the most competitive and cost-effective solution for the District can be reached through more respondents.
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Fiscal Impact Statement:
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This item does not authorize expenditures.
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Implementation and Assessment Plan
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Upon approval by the Board, a Request for Bid for School Uniforms will be reissued without the requirements of Policy 3.09(18).
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Recommendation:
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Your Committee recommends that the Board authorize the waiver as set forth in this item.
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Approvals:
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Recommended By:
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Signed By:
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
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