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Meeting Date:
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3/21/2017 - 6:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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9. Action on Request to Waive Administrative Policy 3.09(9)(e) and to Extend a Blanket Contract for Chromebooks
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Blanket Agreement for Chromebooks: Proposed Purchases and Supporting Documents
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and extend its blanket agreement with CDW Government, LLC (CDW) for Chromebooks, Chromebook services and Chrome operating system licenses to all MPS schools and departments.
The agreement for Chromebooks which was awarded to CDW as a result of RFB 5710 will end its term on May 29, 2017. Due to hardware specifications mandated by Google to all Chromebook vendors which will not be available until early summer, occurring simultaneously as bid development, the Administration requests this waiver of the three-year term limit in Policy 3.09(9)(e). This extension will allow time for a specification review and solicitation plan, while allowing for purchases to continue in order to fulfill school year-end budget requirements. In addition, this extension will synchronize the termination of this blanket agreement with a related agreement for charging carts for Chromebooks.
This extension will run from May 30, 2017, through August 21, 2017. At this time, although purchases are estimated to exceed the amount remaining in the blanket for this term, the exact total is unknown due to year-end purchasing. Purchases are estimated not to exceed an additional $3,050,000 through August 21, 2017. The Administration requests authorization for a total blanket agreement amount that will not exceed $24,100,250.00. Additional funds in the amount of $3,050,000 will be added to the agreement as of the date of Board approval.
CDW Government, LLC for Chromebooks, Varies by location ordering goods = $3,050,000
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachments.
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in the attachments, and the additional funds authorized will be added to the blanket agreement.
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Recommendation:
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The Administration recommends that the Board authorize the waiver, extension, and increase as set forth in this item.
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Approvals:
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Recommended By:
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Signed By:
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Kari H. Race - Procurement Supervisor II
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Signed By:
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Gerald Pace - CFO
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Dr. Darienne Driver - Superintendent
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