Agenda Item
Meeting Date: 11/19/2020 - 6:30 PM
Category: Report of the Committee on Accountability, Finance, and Personnel
Type: Action
Subject: 9. Action on a Request to Waive Administrative Policy 3.09(9)(e) and to Issue a Purchase Order to The Art of Education University for a Subscription to FLEX Learning
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Policy: Admin Policy 3.09 - Purchasing and Bidding Requirements
Attachments: N/A
File Attachment:
Background: The Administration is requesting authorization to waive the three-year term limits of Administrative Policy 3.09(9)(e) and issue a purchase order to The Art of Education University for a four-year subscription to FLEX Learning. This is an upgrade from the current license that includes PRO Learning, the professional development resource for visual art teachers.

FLEX Curriculum - District license to a customizable art education curriculum exclusively for Visual Arts. License includes transferrable individual logins for up to 100 users and School Success on-boarding and implementation services

The exception from the requirement of a competitive procurement process for this contract has been granted on the basis that the goods provided by this vendor are considered one-of-a-kind and competitive vendors do not exist (Administrative Policy 3.09(7)(e)(1)(b)(i)).

The licensing period will run from December 1, 2020 through November 30, 2024, the total cost of the licenses during the term will not exceed $98,544.
Fiscal Impact Statement: This item authorized expenditures as indicated:
SDV-0-S-QU1-CI-ECTS….(Curriculum & Instruction – Contract Services)….$98,544

The Art of Education University
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value …………………………………………….N/A
STUDENT ENGAGEMENT (hours per 48-month contract)
Paid Student Employment Hour Commitment: 0
Student Career Awareness Commitment: 0
Implementation and Assessment Plan Upon approval by the Board, the purchase order will be issued to the vendor for order fulfillment of the licenses.
Recommendation: Your Committee recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the purchase from The Art of Education University, as set forth in this item.
Approvals:
Recommended By:
Signed By:
Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer