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Meeting Date:
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8/18/2020 - 5:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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10. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Blanket Agreement with CDW Government LLC for Chrome Devices
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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CDW Government LLC Chrome Devices Extension Letter
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limits of Administrative Policy 3.09(9)(e) and extend a blanket agreement with CDW Government LCC ("CDW") to provide Chrome devices.
CDW was originally chosen pursuant to RFB 5754 which closed on July 10, 2017. The original blanket agreement provided for two one-year options to extend if certain performance metrics were met. The extension options were previously exercised, and the current contract expired on June 30, 2020. The waiver of Administrative Policy 3.09(9)(e) is being sought as a result of the three-year maximum contract term being surpassed. The Department of Procurement currently has a bid issued, B 5788 for Chrome devices, which is set to close on August 28, 2020. Due to the need for immediate continuation of purchases for the district, the Administration is requesting authorization for a fourth term while the Administration completes B 5788 and issues a new award.
This third extension will run from September 1, 2020 through November 30, 2020. The total cost of the blanket agreement in this extension term will not exceed $6,028,000.
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Fiscal Impact Statement:
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This item authorized expenditures as indicated in the attachment.
Varies by location ordering goods..................$6,028,000
CDW Government LLC
PRIME CONTRACTOR INFORMATION
Certified HUB Vendor? ……………………….No
Total # of Employees ………………………….7,123
Total # of Minorities …………………………..1,837
Total # of Women ……………………………..2,080
HUB PARTICIPATION
Required ………………………………………N/A
Proposed ………………………………………N/A
$ Value ……………………………………...N/A
STUDENT ENGAGEMENT (hours per 12-month contract)
Paid Student Employment Hour Commitment: 300
Student Career Awareness Commitment: 10
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with CDW Government LLC as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Cierra Chesir - Contract Law Specialist
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Calvin Fermin - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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