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Meeting Date:
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7/30/2020 - 6:30 PM
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Category:
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Regular Items of Business
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Type:
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Action
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Subject:
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9. Action on Request to Waive Administrative Policy 3.09(9)(e) and Enter into a Lease Agreement with Quadient, Inc., for a Postage Meter Interface Inserter Base Feeder
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Enter into a Lease Agreement with Quadient, Inc., for a Postage Meter Interface Inserter Base Feeder: Proposed Agreement
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limits of Administrative Policy 3.09(9)(e) and enter into a 60-month lease with Quadient, Inc., (Quadient) for a postage meter interface inserter base feeder.
In accordance with Administrative Policy 3.09(7)(e)1a, the District has not directly engaged in a competitive procurement process for these services. Instead, this lease will be obtained via a piggyback agreement pursuant to the NASPO/Value 16-169901 and/or 505ENT-018-NASPOMAILEQ-02 (WI).
This lease will provide postage meter interface inserter base feeder will be used for folding and inserting needs of all metered mail for Milwaukee Public Schools. This lease allows the district to replace existing, obsolete equipment to upgraded equipment with enhanced operational capacity. After implementation, the cost of the 60-month lease will be approximately $107,592.60. The total cost of the piggyback agreement will not exceed $21,518.32 per year.
This piggyback agreement will run from August 1, 2020 through July 31, 2025.
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Fiscal Impact Statement:
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This item authorized expenditures as indicated in the attachment.
MAL-0-0-MAL-MM-ECTS…………………………………….$107,592.00
Quadient, Inc.
HUB PARTICIPATION
Required ……………………………………………………………0%
Proposed …………………………………………………………...0%
$ Value……………………………………………………………...NA
STUDENT ENGAGEMENT (hours per 60-month contract)
Paid Student Employment Hour Commitment: 0 HOURS
Student Career Awareness Commitment: 0 HOURS
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Implementation and Assessment Plan
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Upon approval by the Board, the lease agreement will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the the lease agreement with Quadient, Inc., as set forth in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Calvin Fermin - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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