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Meeting Date:
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7/30/2020 - 6:30 PM
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Category:
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Regular Items of Business
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Type:
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Action
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Subject:
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10. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with Language Line Services, Inc., for Phone and Video Remote Interpreting (VRI) Services
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with Language Line Services, Inc., for Phone and Video Remote Interpreting (VRI) Services: Proposed Extension and Supporting Documents
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limits of Administrative Policy 3.09(9)(e) and extend its contract with Language Line Services, Inc. (“Language Line”) for phone and Video Remote Interpreting (VRI) services. This contractor provides foreign language interpretation services over the phone and video remote interpreting for all schools and departments within the MPS system. These services are necessary to comply with federal and state regulations regarding equal access to education, Title VI and Title XIX, as well as the language access requirements set forth by the Office of Refugees. The contractor was originally chosen pursuant to Wisconsin State Contract CFD0407. The original contract provided for two one-year options to extend if certain performance metrics were met. The extension options were previously exercised, and the current contract expired on June 30, 2020. The waiver of Administrative Policy 3.09(9)(e) is being sought as a result of the three-year maximum contract term being surpassed. The Wisconsin State Contract was re-bid in 2018, but Language Line was not awarded a contract. Due to the need for immediate continuation of services for the district, the Administration is requesting authorization for a fourth year while the Administration completes a Request for Proposal for a new award. This third extension will run from August 1, 2020 through June 30, 2021. The total cost of the contract in this extension year will not exceed $75,000.
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Fiscal Impact Statement:
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This item authorized expenditures as indicated in the attachment. OGA-0-0-SSF-IC-ECTS......(School Special Funds - Contract Services)......$75,000 Language Line Services, Inc. HUB PARTICIPATION Required ……………………………………………0% Proposed ……………………………………………0% $ Value …………………………………………….NA STUDENT ENGAGEMENT (hours per 12-month contract) Paid Student Employment Hour Commitment: 0 HOURS Student Career Awareness Commitment: 0 HOURS
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with Language Line Services, Inc., as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Calvin Fermin - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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