Agenda Item
Meeting Date: 6/25/2020 - 6:30 PM
Category: Report of the Committee on Accountability, Finance, and Personnel
Type: Action
Subject: 3. Action on Recommended Plan of Audits and Report on District Risk-assessment Plan
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Policy: BG 2.12 - Board Audits: Annual Plan and Coordination
Attachments: 1. FY21 Annual Plan of Audits
2. FY21 Risk Assessment Narrative
File Attachment:
FY21 Annual Plan of Audits.pdf
FY21 Risk Assessment Narrative.docx.pdf
Background: 1. Annually, the Board of School Directors adopts an Annual Plan of Audits which identifies audit activities that the Office of Board Governance-Audit Services will conduct during the ensuing fiscal year.

2. After the continuing and required audits have been determined, the next step in developing the annual audit plan involves using the results of the District Risk Assessment. Audit Services staff also review Board's proceedings to identify possible audit topics. These audit topics then serve as the basis for drafting the annual audit plan, which provides information on possible audits and anticipated resources required to complete each audit.

3. The proposed FY21 Annual Plan of Audits and District Risk Assessment have been completed and submitted for the Board's review and approval. The plan includes continuing and required audits and proposed audits. Included with the recommendation is a summary of available days which identifies estimated resource requirements for each audit and shows how available days will be used to support the audit plan.

4. The proposed FY21 Annual Plan of Audits includes audit activities for the Board-approved Audit Services areas, including external audit assistance, departmental and program audits, fraud investigations and other reviews, including external audit reviews, and school audits with corresponding days. This year's FY21 Annual Audit Plan includes both cyclic and non-cyclic departmental and program audits. Cyclic departmental and program audits will be scheduled on a recurring basis in high risk/high-impact areas such as accounts payable, payroll, financial reporting, IT Security, among others. Other program evaluations could include reviews of district supplemental pension programs, remote/telework capability, bilingual programs, and building utilization and capacity.

5. Per Board Governance Policy 2.12, Board Audits: Annual Plan and Coordination, audits not ordered in the Audit Plan, but later determined to have major implications to the District, require the Board's approval to amend the annual plan of audits. This policy also provides for the Chief Officer of the Office of Board Governance to have the authority to approve critical and emergency audits during the year.

The Office of Board Governance recommends that the Board approve the FY21 Annual Plan of Audits and Risk Assessment Plan
Fiscal Impact Statement: NA
Implementation and Assessment Plan NA
Recommendation: Your Committee recommends approval of the recommendation of the Office of Board Governance.
Recommended By:
Signed By:
Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer