Agenda Item
Meeting Date: 5/28/2020 - 6:30 PM
Category: Report of the Committee on Legislation, Rules and Policies
Type: Action
Subject: 1. Action on Amendments to Board Rules 1.05, Public Notice and 1.06, Quorum and Meeting Presence and Adoption of Board Rule 1.30, Virtual Meetings
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Policy: Board Rule 1.06 - Quorum and Meeting Presence
Attachments: REVISED HANDOUT Board Rule 1.05, Meeting Notices
REVISED HANDOUT Board Rule 1.06, Quorum and Meeting Presence
REVISED HANDOUT Board Rule 1.30, Virtual Meetings
File Attachment:
REVISED HANDOUT Board Rule 1_05_Meeting Notices.pdf
REVISED HANDOUT Board_Rule_1_06_Quorum and Meeting Presence.pdf
REVISED HANDOUT Board Rule 1_30_Virtual Meetings.pdf
Background: On March 12, 2020, Governor Tony Evers issued Executive Order #72, declaring a public health emergency in response to the COVID-19 coronavirus. On March 13, 2020, President Trump declared the virus a national emergency.

On March 24, 2020, the State of Wisconsin Department of Health Services issued Emergency Order #12. Known as the "Safer at Home Order," the order required all those present in Wisconsin to stay home unless they are an essential worker. Non-essential businesses and schools were ordered closed. Essential businesses were ordered to restructure their operations in order to maintain a safe distance between individuals. Residents were encouraged to practice social distancing and take extra sanitary precautions. The order is in effect until May 26, 2020.

Even in unprecedented emergencies or situations where it is extremely dangerous for Board members to assemble, the Board must remain positioned to provide the necessary oversight of the District. One of the methods for doing so is by meeting virtually, using a digital platform.

Board Rule 1.05, Meeting Notice, has been revised to describe additional information that will be included in the public notice when a virtual meeting will take place.

Board Rule 1.06, Quorum and Meeting Presence, has been revised to describe the conditions under which a virtual meeting may be held and to clarify what it means for a Board member to be “present” in such a meeting.

Finally, Board Rule 1.30, Virtual meetings has been created to codify the nature of a virtual meeting
Fiscal Impact Statement: This item has no fiscal impact.
Implementation and Assessment Plan Upon approval, the Office of Board Governance will make and publish the revisions and the newly created rule; however, pursuant to Board Rule 1.11, this item must be held one cycle for final approval.
Recommendation: Your Committee recommends approval of the revisions to Board Rules 1.05 and 1.06 and the creation of Board Rule 1.30, as amended in the revised attachments to this item.
Approvals:
Recommended By:
Signed By:
Jill Kawala-(COSM) - Assistant Board Clerk
Signed By:
Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer