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Meeting Date:
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3/17/2020 - 5:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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3. Action on a Request to Waive Administrative Policy 3.09(9)(e) and Enter into a Contract with Baker Tilly Virchow Krause, LLP for Fiscal Audit and Student Membership Audit Services - Office of Board Governance
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on a Request to Waive Administrative Policy 3.09(9)(e) and Enter into a Contract with Baker Tilly Virchow Krause, LLP for Fiscal Audit and Student Membership Audit Services: Proposed Contract
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File Attachment:
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Background:
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The Office of Board Governance is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and to enter intocontract with Baker Tilly Virchow Krause, LLP (“Baker Tilly”) to perform fiscal audit and student membership audit services. This contractor will be used to deliver required audits of the district’s financial records and accounts and audits of membership counts.
Baker Tilly provides State and Board required audits with these audits performed in accordance with generally accepted auditing standards, the standards set forth for financial audits in the Government Auditing Standards issued by the Comptroller General of the United States, OMB, and State Single Audit Guidelines issued by the Wisconsin Department of Administration.
Baker Tilly was chosen pursuant to RFP 1028, which closed on February 5, 2020. The contract will run from July 1, 2020, through June 30, 2023, (the “Initial Term”), with two additional one-year options to extend if certain performance metrics incorporated into the contract are met.
The total cost of the contract in the Initial Term will not exceed $949,590.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment.
SCF-00-CTG-DW-EAUS...(Special & Contingent Fund – Audit Services)...$799,590
ADT-0A-1Ax-OB-EAUS........(Title I – Audit Services)......$150,000
Baker Tilly Virchow Krause, LLP
PRIME CONTRACTOR INFORMATION
Certified HUB Contractor? ……………………….NO
Total # of Employees …………………………..3,900+
Total # of Minorities …………………………..611
Total # of Women ……………………………..1,870
HUB PARTICIPATION
Required ……………………………………………25%
Proposed ……………………………………………25%
$ Value …………………………………………….$237,397.50
STUDENT ENGAGEMENT (hours per 12-month contract)
Paid Student Employment Hour Commitment: 300 HOURS
Student Career Awareness Commitment: 10 HOURS
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Implementation and Assessment Plan
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Upon approval by the Board, the contract will begin as indicated in the attachment.
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Recommendation:
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The Office of Board Governance recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the contract with Baker Tilly Virchow Krause, LLP, as set forth in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
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