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Meeting Date:
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1/21/2020 - 6:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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7. Action on Request to Waive Administrative Policy 3.09(9)(e) and Execute an Addendum to the Contract with Canon Solutions America, Inc., to Upgrade a Multi-Purpose Color Digital Copy Machine
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Execute an Addendum to the Contract with Canon Solutions America, Inc., to Upgrade a Multi-Purpose Color Digital Copy Machine: Proposed Upgrade Lease Agreement
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and to execute an amendment to the current lease agreement with Cannon Solutions America, Inc. to upgrade the multi-purpose color digital copy machine used by Duplicating Services.
Cannon Solutions America, Inc., will provide Duplicating Services with two pieces of equipment: one Canon ImagePress C8000VP Color Printer, and one Canon imagePRO 6100s Wide Format Printer, which shall include new equipment, installation, training, maintenance, and all consumable supplies (except paper). This machine will replace one existing Canon IPC750 Color Printer and will include more robust features to better meet the demand for printing in Duplicating Services.
The district entered into the initial lease agreement with Canon pursuant to the results of a Request For Quote (RFQ) process where quotes were received from multiple vendors. The new lease will run for a 63-month period from February 1, 2020, through May 31, 2025, (the “Initial Term”).
The total cost of the goods and services purchased remain the same as they had in prior years under the existing contract with Canon, at 2,871.00 for the monthly lease costs, and shall not exceed $49,000 per annual period when including blanket click charges paid by the consumer. The total cost of the contract in the Initial Term shall not exceed $245,000.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment.
DUP-0-0-DUP-DU-EMTC...… (Duplicating Services)…...$245,000
Canon Solutions America, Inc.
HUB PARTICIPATION
Required ……………………………………………N/A
Proposed ……………………………………………N/A
$ Value …………………………………………….N/A
STUDENT ENGAGEMENT (hours per 12-month contract)
Paid Student Employment Hour Commitment: 0
Student Career Awareness Commitment: 0
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Implementation and Assessment Plan
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Upon Board approval, the new lease agreement will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the addendum to the contract with Canon Solutions America, Inc., to upgrade a multi-purpose color digital copy machine, as set forth in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Christopher Hauser - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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