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Meeting Date:
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Category:
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Regular Items of Business |
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Type:
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Subject:
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8. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Blanket Contract with Prairie Farms Dairy, Inc., for Dairy Products |
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments:
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Blanket Contract with Prairie Farms Dairy, Inc., for Dairy Products: Proposed Extension and Supporting Documents |
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and extend a blanket contract with Prairie Farms Dairy, Inc. (“Prairie Farms”) to provide milk to all MPS school cafeterias for the school nutrition program.
This blanket contract covers 8-ounce cartons of four types of BGH-free milk: white skim milk, white 1% milk, skim chocolate milk and lactose-free skim milk
This one-year extension will allow services to continue effective September 1, 2018 to align with the beginning of the 2018-19 school year, while a new RFB is issued for the following school year.
The contractor was chosen pursuant to RFB 5724. The original blanket contract was for a one-year term, and provided for two one-year options upon written mutual consent and board approval. The waiver of Administrative Policy 3.09(9)(e) to extend the blanket contract is being sought as a result of the three-year maximum contract term being surpassed by exercising a third, one-year option on the blanket contract.
The contract extension will run from September 1, 2018 through August 31, 2019. The total cost of the blanket contract in the extension year will not exceed $2,750,000. |
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment.
LNC-0-0-LNH-XX-EFOD (Nutrition Services) = $2,750,000
Prairie Farms Dairy, Inc.
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value …………………………………………….N/A
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 0 HOURS/12-mo contract
Student Career Awareness Commitment: 0 HOURS/12-mo contract |
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Implementation and Assessment Plan: |
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Upon approval by the Board, the extension will begin as indicated in the attachment. |
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Recommendation
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with Prairie Farms Dairy, Inc., as set forth in the attachment to this item. |
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Approvals:
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Recommended By: |
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Signed By: |
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Leila Sadoughian - Procurement Coordinator |
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Signed By: |
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Adria D Maddaleni - Director |
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Signed By: |
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Regina Flores - Contract Compliance Supervisor II |
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Signed By: |
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Thomas Conjurski - Chief Financial Officer |
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Signed By: |
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Keith Posley, Ed.D. - Superintendent |
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