Agenda Item
Meeting Date:
5/31/2018 - 6:30 PM  
Category:
Report of the Committee on Accountability, Finance, and Personnel  
Type:
Action  
Subject:
7. Action on the Award of Exception-to-Bid Requests  
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
  
Policy:
Admin Policy 3.09 - Purchasing and Bidding Requirements  
Attachments:
Overview of Action on the Award of Exception-to-Bid Requests: Proposed Contracts and Supporting Documents  
File Attachment:
1. Action on Award of Exception-to-Bid Requests.pdf
2. Lakeshore Equipment Company dba Lakeshore Learning Materials, Piggyback Contract.pdf
3. C026510 U of Wash.pdf
4. C026510 U of Wash First Extension.pdf
5. C026329 Learning Exchange Original Contract.pdf
6. C026329 Learning Exchange Modification.pdf
7. C026328 Catapult Original Contract.pdf
8. C026328 Catapult Modification.pdf
 
Background:
Recommended for the Board's approval at this meeting are the following exception-to-bid requests:

Professional Services Contracts -

Lakeshore Equipment Company d/b/a Lakeshore Learning for educational supplies and classroom furniture, varies by location ordering goods = $5,000,000

University of Washington Center for Educational Leadership for professional development and coaching, SDV-0-S-3D9-OI-ECTS = $79,675

Catapult Learning West, LLC for Title IVA services, MSS-0-S-4B8-1S-ECTS = $131,170.09

The Owners Group, Inc. d/b/a Learning Exchange for Title IVA services, MSS-0-S-4B8-1S-ECTS = $68,293.18

Purchase Orders -

Learning A-Z, LLC for online resource licenses, GEN-0-0-INV-DW-ENTB = $500,000

Discovery Education, Inc. for science curriculum licenses, GEN-0-0-INV-DW-EXTB = $169,595

Follett School Solutions, Inc. for library and resource management systems, SLB-0-S-CSF-DW-ESWR = $150,548.15, GEN-0-0-INV-DW-EXTB = $50,214.21

Duet Resource Group, Inc. for Palmer Hamilton cafeteria items, LNC-0-0-LHN-JM-EEQP = $75,000, EQM-0-0-MMP-JM-EMTC = $30,000, Will vary depending on exact nature of goods ordered = $40,382.90		  
Fiscal Impact Statement:
This item authorizes expenditures as indicated in the attachments.  
Implementation and Assessment Plan:
Upon approval by the Board, the contracts will begin and purchase orders will be issued as indicated in the attachments.  
Recommendation
Your Committee recommends that the Board authorize the exception-to-bid requests as set forth in the attachments to this item.  
Approvals:
Recommended By:
Signed By:
Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer