Agenda Item
Meeting Date:
5/12/2020 - 6:00 PM  
Category:
ITEMS OF BUSINESS  
Type:
Action  
Subject:
1. Action on Amendments to Board Rules 1.05, Public Notice and 1.06, Quorum and Meeting Presence and Adoption of Board Rule 1.30, Virtual Meetings  
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
 
Policy:
Board Rule 1.06 - Quorum and Meeting Presence  
Attachments:
FINAL Board Rule 1.05, Meeting Notice
FINAL Board Rule 1.06, Quorum and Meeting Presence
FINAL Board Rule 1.30, Virtual Meetings
 
File Attachment:
FINAL Board Rule 1_05_Meeting Notices.pdf
FINAL Board Rule 1_06_Quorum and Meeting Presence.pdf
FINAL Board Rule 1_30_Virtual Meetings.pdf
 
Background:
On March 12, 2020, Governor Tony Evers issued Executive Order #72, declaring a public health emergency in response to the COVID-19 coronavirus. On March 13, 2020, President Trump declared the virus a national emergency.

On March 24, 2020, the State of Wisconsin Department of Health Services issued Emergency Order #12. Known as the "Safer at Home Order," the order required all those present in Wisconsin to stay home unless they are an essential worker. Non-essential businesses and schools were ordered closed. Essential businesses were ordered to restructure their operations in order to maintain a safe distance between individuals. Residents were encouraged to practice social distancing and take extra sanitary precautions. The order is in effect until May 26, 2020.

Even in unprecedented emergencies or situations where it is extremely dangerous for Board members to assemble, the Board must remain positioned to provide the necessary oversight of the District. One of the methods for doing so is by meeting virtually, using a digital platform.

Board Rule 1.05, Meeting Notice, has been revised to describe additional information that will be included in the public notice when a virtual meeting will take place.

Board Rule 1.06, Quorum and Meeting Presence, has been revised to describe the conditions under which a virtual meeting may be held and to clarify what it means for a Board member to be “present” in such a meeting.

Finally, Board Rule 1.30, Virtual meetings has been created to codify the nature of a virtual meeting.
 
Fiscal Impact Statement:
This item has no fiscal impact.  
Recommendation
The Office of Board Governance recommends that the Board determine how it wishes to proceed.  
Approvals:
Recommended By:
Signed By:
Jill Kawala-(COSM) - Assistant Board Clerk
Signed By:  
Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer